Normal Administrative Practice
What is Normal Administrative Practice?
Normal administrative practice (NAP) is a process that allows the University to destroy certain types of low-value and short-term information in the normal course of business. It is an important tool to minimise costs of maintaining and managing records.
What can be destroyed under NAP?
Records of ephemeral value (i.e., records with little or no ongoing administrative, fiscal, legal, evidential or historical value) can be destroyed without authorisation as part of NAP when they are no longer needed for administrative, legal or other operational purposes.
Important: University records may only be considered for destruction under NAP when they are not covered – and don't need to be covered – by the University Records Retention and Disposal Authority (RDA).
Examples of records that may be destroyed under NAP:
NAP type | Examples | Exclusions |
---|---|---|
Reference or duplicate copies |
|
|
Rough working papers and calculations |
| Rough working papers and calculations containing significant decisions and/or other significant information that is not contained in the final form of document. |
Drafts not intended for further use | Draft documents which:
| Drafts formally circulated internally or released externally for review, comment and consultation and/or which incorporate substantial input that provides insight into the evolution of the final version, such as:
|
Transitory or short-term items |
| Diaries used to record important matters or belonging to senior executives. |
Publications produced by an external party and unofficial information |
| External promotional material that support and validate purchase decisions. |
Further information
If you require further information or advice about applying NAP, please contact us: records-info@unimelb.edu.au.