Victorian College of the Arts and Music Disposal project
The Victorian College of the Arts and Music Disposal project was led by Records Services (previous name of Records & Information) to dispose a backlog of hardcopy records.
Project aim
The project sought to conduct disposal across a large collection of hardcopy records held by the then Faculty of the Victorian College of the Arts and Music (VCAM).
Timeframe
The project ran from 2011 to 2012.
Background
The Faculty needed to move from a building they had been using as a storage location. Over many years, parts of the Faculty had moved boxes of records and other objects from several areas into one space because of building renovations.
Outcomes
Records Services staff successfully:
- Conducted a survey of the records to identify the types of records held and the work units within VCAM responsible for managing the records
- Destroyed 229 boxes of time-expired records
- Identified temporary records not yet due for destruction for storage at VCAM
- Identified permanent records, which were boxed and listed and then transferred to Records Services, so that they could be added to the University of Melbourne Archives collection
The project resulted in:
- Space saving (and cost reduction)
- Reduction of privacy breach risk from retaining personal information longer than required
- Identification of historically significant records