Naming documents in a standardised, logical and intuitive way ensures that team members and collaborators can discover, manage and access University records when needed.
Is there a University-wide naming convention that my team can use?
No. Given the size and diversity of activities conducted by the University, having one single naming convention is not practicable. Instead, we recommend staff use the suggestions on this page to form guidelines that are useful and pragmatic for your Faculty or Chancellery work unit.
What is an example of a good naming convention?
Good naming examples include:
- [Project number] - Data Use Agreement - [Title of research project]
- Approval - Change to employee travel policy - February 2014
- MGSE Marketing - [Title of event] 2017 - Signage - Lifts
For catered advice on the creation of naming conventions, contact us: email@example.com.
Naming conventions in Records Managed SharePoint (3 mins)
Short animated video which outlines how to name documents in Records Managed SharePoint
An endorsed classification structure of University functions and activities
Editorial style guide – University publications
The official University style guide. Contains advice on preferred formats for acronyms, dates and more.