Digital Preservation project

What is digital preservation?

Digital preservation is the coordinated and ongoing set of processes and activities that ensure long-term, error-free storage of digital information, with means for retrieval and interpretation, for the entire time span the information is required.

Digital preservation at the University

The University of Melbourne generates and maintains considerable digital collections of enduring value. The University's Digital Preservation Program, led by the Digital Stewardship team, aims to preserve various domains of data and records, including:

  • Research outputs
  • Research data and records
  • University records
  • Cultural collections

University records domain

University records to be digitally preserved are digital or digitised records which form the University’s organisational memory and legacy, including its research, teaching, engagement and administrative activities.

These records are defined as 'permanent' in the University Records Retention and Disposal Authority and many are currently held within the University's Content Manager system.


In order to preserve University records, we are working cooperatively with the following stakeholders:

  • Digital Stewardship (Research) – oversees implementation of the University's Digital Preservation Program and administers the Preservica digital preservation system
  • University of Melbourne Archives – leads archival description and arrangement
  • Business Services – provides technical services and support
  • Vendors – provides Content Manager and Preservica technical expertise

Project work

Our work to preserve University records includes:


Scoping permanent records held in Content Manager for preservation


Co-developing templates for capturing record collection information and management requirements


Contributing to the integration of Content Manager records management system with Preservica digital preservation system


Establishing regular transfers of records from Content Manager to Preservica

In progress

Project awards

In May 2023 the project was bestowed a Sir Rupert Hamer Records Management Award. The Awards are an initiative of the Public Records Advisory Council and Public Record Office Victoria to recognise projects that reflect excellence, innovation and dedication to best practice recordkeeping and preservation of records of permanent value.

Staff from the University holding their Hamer Awards at the Victorian Archives Centre May 2023
University staff from the Records & Information and Digital Stewardship teams at the Hamer Awards, 25 May 2023. Image courtesy of Public Record Office Victoria. Photographer Claryssa Humennyj-Jameson.

Further information

See the Digital Stewardship team's Digital Preservation page for further information about the University's Digital Preservation Program, including the Strategy and Roadmaps.

For more information about the University records domain of the Program, contact us: