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Records Services
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Services
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Local Records Coordinator Network
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Role
Local Records Coordinators can:
- Raise awareness and promote good records messages
- Upskill or undertake training
- Understand recordkeeping ethics and values
- Provide Records Services with ‘on the ground’ feedback
The Local Records Coordinator role entails:
- Being the key liaison point for their division or area with Records Services
- Communicating important records management information to staff in their area as provided by Records Services, e.g. new or changed university wide records management policy and procedures
- Providing local first contact support for staff with recordkeeping problems in need of resolution
- Contacting Records Services for assistance when a records management problem is identified.
- Sharing knowledge and issues with other LRCs at regular Records Management Network meetings coordinated by Records Services
- Presenting a Divisional perspective to Records Services and at network meetings
- Attending ongoing training and development sessions provided by Records Services to support and upgrade records management skills
- Undertaking regular review or audit to ensure adequate records management practices are in place and implementing corrective action as required (in consultation with Records Services
- Inducting new local staff into University and local records procedures and standards
- Arranging for TRIM training where required (where the work area uses TRIM)
- Arranging for records management training for work unit staff (provided by Records Services) where appropriate
- Ensuring that confidential records (both electronic and paper) e.g. HR files, student files are managed securely and meet the University’s standards for data protection and security
- Ensuring that a routine disposal program is occurring and being documented, e.g. examination papers
- Developing and documenting local records management practices and procedures (in consultation with or assisted by Records Services)
- Raising awareness of records management in the division (in consultation with or assisted by Records Services)