LRC Role and Duties

Local Records Coordinators can:

  • Raise awareness and promote good records messages
  • Upskill or undertake training
  • Understand recordkeeping ethics and values
  • Provide Records Services with ‘on the ground’ feedback

The Local Records Coordinator role entails:

  • Being the key liaison point for their division or area with Records Services
  • Communicating important records management information to staff in their area as provided by Records Services, e.g. new or changed university wide records management policy and procedures
  • Providing local first contact support for staff with recordkeeping problems in need of resolution
  • Contacting Records Services for assistance when a records management problem is identified.
  • Sharing knowledge and issues with other LRCs at regular Records Management Network meetings coordinated by Records Services
  • Presenting a Divisional perspective to Records Services and at network meetings
  • Attending ongoing training and development sessions provided by Records Services to support and upgrade records management skills
  • Undertaking regular review or audit to ensure adequate records management practices are in place and implementing corrective action as required (in consultation with Records Services
  • Inducting new local staff into University and local records procedures and standards
  • Arranging for TRIM training where required (where the work area uses TRIM)
  • Arranging for records management training for work unit staff (provided by Records Services) where appropriate
  • Ensuring that confidential records (both electronic and paper) e.g. HR files, student files are managed securely and meet the University’s standards for data protection and security
  • Ensuring that a routine disposal program is occurring and being documented, e.g. examination papers
  • Developing and documenting local records management practices and procedures (in consultation with or assisted by Records Services)
  • Raising awareness of records management in the division (in consultation with or assisted by Records Services)