Recordkeeping Systems Implementation

Records must be maintained on University systems or infrastructure that is capable of meeting records management standards and legislative requirements.

The University’s Records Management Policy (MPF1106) states:

5.1.    Records must be maintained on University systems or infrastructure that is capable of meeting records management standards and legislative requirements.

5.2.    A system must be assessed for compliance with records standards before it is implemented or before records are migrated to or from the system. A major change to an existing system must also be assessed for such compliance.

5.3.    Records must be organised and managed to preserve their context and ease of retrieval.

5.4.    Records must be retained in accordance with the University Records Retention and Disposal Authority.

5.5.    Throughout their full retention period, records must be actively managed and organised to preserve context, accessibility and usability.

5.6.    Records must be stored in conditions suitable to the:

(a)    length of time they must be kept;

(b)   nature of the record content (eg personal, confidential or sensitive information);

(c)    format of the record or the medium it is kept on.